10 Best Zoom AI Notetakers to Boost Your Productivity

Imagine this: You’re in the middle of a big Zoom meeting. Ideas are flying by at lightning speed, and you know that you’ll need to refer back to this conversation later. The importance of note-taking becomes obvious in moments like these—capturing key details, decisions, and action items is crucial. But even if you take diligent notes during the call, there’s a good chance they’ll be jumbled, cryptic, and unhelpful when you try to make sense of them later. Wouldn’t it be great if someone else could take those notes for you? This is where an AI notetaker can help. This blog will help you get up to speed on the best Zoom AI notetakers so you can boost your productivity and focus on what matters during your meetings.

Antispace’s AI-based productivity operating system offers an effective solution to help you streamline note-taking so you can focus on what matters during meetings. 

Key Features to Look for in the Best Zoom AI Notetaker

In the past, scheduling a meeting involved back-and-forth emails. Now, AI assistants can connect to calendars, see available meeting times, and automate invites and reminders.

As natural language processing advanced, meeting transcriptions became more accurate. Some AI note-takers can even identify speakers and translate conversations into various languages. Teams still needed more post-meeting assistance than transcription tools alone could provide.

Smart AI Notetakers Boost Meeting Efficiency

PwC found that 35% of CEOs felt time spent in decision-making meetings was inefficient, and 40% felt the same about informational sessions. Today’s AI meeting note-takers can boost meeting productivity by going beyond simple transcription.

They can extract action items and share meeting summaries in collaborative workspaces. This next step empowers teams to coordinate and connect after a session ends. When shopping for an AI notetaker, keep an eye out for these essential features:

Accurate Transcription: The Foundation of Quality Meeting Notes

Accurate transcription is an essential foundation for any AI notetaker. If the tool can’t correctly transcribe speech to text, all of its other features won’t matter. Look for tools that boast high accuracy rates, even in challenging conditions like background noise or multiple speakers.

Intelligent Summarization: Get to the Good Stuff, Fast

Long meetings can generate pages of transcripts. Intelligent summarization AI can condense these into digestible summaries, highlighting key points, decisions, and action items. The best AI summarizers can distinguish between crucial information and small talk.

Action Item Extraction: Never Miss a Task Again

One of the most valuable features of AI meeting notetakers is the ability to extract action items. The best AI notetakers can identify and list action items from your conversations. This feature saves time on post-meeting follow-ups and ensures that important tasks don't fall through the cracks.

Integration Capabilities: Seamless Workflows Make for Happy Teams

Consider how well the tool works with your other productivity apps. Can it sync with your calendar? Export notes to your project management software? The more seamlessly it fits into your workflow, the more likely you are to use it consistently.

Customization Options: Meeting Note Tools Should Fit Your Team

Every team works differently, so flexibility is key. Opt for the tools that allow you to create custom templates, add your vocabulary or industry-specific terms, and tailor the output to your needs.

Real-Time Collaboration: Improve Notes With Teamwork

Some advanced AI notetakers enable team members to collaborate on notes in real-time, allowing them to add comments or highlight essential points during the meeting.

Search Functionality: Find Information Fast

Look for tools that offer robust search capabilities, enabling you to find information across multiple meeting notes quickly.

Analytics: Discover Insights That Improve Meeting Efficiency

Some AI notetakers offer insights into meeting patterns, participation levels, and frequently discussed topics, which can be valuable for enhancing meeting efficiency over time.

User Experience: Don’t Overlook the Basics

Also, don't forget about the user experience. A clunky interface can negate the time-saving benefits of AI. In this era of data breaches, prioritize tools that incorporate robust privacy and security measures, including end-to-end encryption and adherence to relevant data protection regulations.

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10 Best Zoom AI Notetakers to Boost Your Productivity

1. Antispace: Your Virtual Executive Assistant

Antispace goes beyond traditional Zoom AI notetakers to function as a productivity operating system. Its AI assistant integrates with tools like Zoom, email, calendar, and notes to help you take meeting notes automatically.

Antispace reduces friction during and after meetings, automatically capturing key takeaways, assigning tasks, and organizing your notes without disrupting the conversation flow.

Your AI Executive Assistant for Zoom

By embedding AI into daily workflows, including smart email replies and calendar automation, Antispace does more than take notes; it acts as your virtual executive assistant. The result is less context-switching and more mental space to focus on strategic work.

For anyone looking to elevate their meeting productivity, Antispace delivers a seamless and engaging solution, making it one of the best AI notetakers available for Zoom today.

2. Built-in Zoom Note Taker: A Free Option With Basic Functionality

Zoom has an in-built feature that can automatically record and transcribe the audio of a meeting or webinar. Once the meeting is concluded, it will show up as a separate VTT file in the list of recorded sessions.

Zoom divides the meeting notes into a section with a timestamp, and you can edit the text afterward. Zoom’s built-in transcription feature is available only with a Pro, Business, Education, or Enterprise license. The main differences between an AI note-taker and Zoom’s native transcription are the following:

Platform Support

It is needless to say that Zoom’s built-in feature works only with Zoom meetings. At the same time, other AI note-taking apps are compatible with more video conferencing platforms. You can use them to take notes during Google Meet and Microsoft Teams calls.

Language Support

In general, AI note-taking apps support more languages with higher accuracy than Zoom.

Features

An AI note-taker has a wide range of features besides meeting notes. You can get access to meeting minutes, summaries, collaborative features, a better meeting experience, and more depending on the AI app.

Meeting notes accuracy

AI apps tend to have better notes with higher accuracy.

In a nutshell, the built-in Zoom note taker can also automatically record audio and transcribe Zoom meetings. An AI note-taking app could be an ideal choice if you do not have a Pro, Business, Education, or Enterprise license and would like to use a free option with more features.

3. Avoma: The AI Meeting Assistant for Sales Teams

Avoma is an AI meeting assistant specifically designed for sales and customer success teams. It utilizes advanced AI technology to capture automated notes during audio and video calls, ensuring you don’t miss any details. Then you can review the full transcript, make edits, and get more insights with its conversation intelligence AI.

Features

Support wide-range conferencing platforms such as:

• Zoom
• Google Meet
• Teams
• GoToMeeting
• BlueJeans

Facilitates teamwork and alignment, allowing users to work on and refine meeting notes collaboratively. Will enable users to mark specific moments in the meeting, making it easier to reference crucial discussions.

Provides actionable insights to improve sales and customer relationships. Easily synchronize notes and insights with popular CRM systems like Pipedrive, Copper, Salesforce, HubSpot, Zoho, and Zendesk Sell through seamless integration.

4. Fathom: The Smart AI Notetaker for Zoom

Fathom, a newer entrant to the AI meeting tools market, was designed originally to simplify note-taking for Zoom meetings. Now it extends the support for Google Meet and Microsoft Teams.

Fathom has entered the Zoom app marketplace, so you can access this tool easily if you are a Zoom user. But for other platforms, you will need to download desktop software.

AI Assistant for Smart Meeting Summaries

Fathom is an ideal AI meeting assistant that captures meeting audio and generates a transcript for later review and reference. Moreover, it allows you to highlight crucial points during a meeting with a single click, making it easier to refer back to important information.

Another cool feature of Fathom is that it creates comprehensive meeting summaries, emphasizing essential action items so you know what to do next at a glance.

Features

Generate text of your conversations in real-time. Seven languages are supported, including English, Italian, and French. Integrates seamlessly with platforms like HubSpot and Slack, facilitating better team collaboration and client information management. Generate automated meeting summaries

5. Fireflies: The AI Note-Taker With Wide Platform Support

Fireflies.ai is another notable player in the AI note-taking arena, focusing on recording and transcribing meetings. The tool automatically captures notes across various platforms, including Zoom, Google Meet, Teams, Webex, and more, eliminating the manual effort associated with note-taking.

Using it is relatively simple; just invite the Fireflies notetaker to your meetings via your calendar. It features an editor that enables you to correct, revise, highlight, annotate, and comment on the generated transcript, providing you with even more control over the meeting notes.

Instant Summaries and Easy Sharing with AI Notes

This tool can also generate automated summaries, highlighting critical key points, decisions, and action items, making it easier for you to get specific insights without having to re-read all your notes a second time. If you need to collaborate and share the transcripts with your team members, you can easily do so by sending a link or scanning a QR code.

Features

Wide integration with CRM tools and team collaboration tools. Convenient automatic summary generation. Data is kept secure, thanks to compliance with several call-recording laws. Can add custom vocabulary.

6. InqScribe: The Simple Yet Effective AI Transcription Tool

While Rev boasts simplicity and user-friendliness in its website and app versions, InqScribe is also ideal for individuals who prefer a straightforward interface and dashboard. It has no steep learning curve, and you can easily understand how everything works with InqScribe’s guides, blogs, and video tutorials.

Simple, Smart Transcription with Editing Tools

InqScribe is a simplified AI that detects speech patterns and creates transcriptions based on them. This note-taking app supports different video and audio formats. You can also upload files from my hard drive, CD, or flash drive, or copy and paste the URL.

InqScribe’s foot pedal control also promotes faster media playback and better accessibility. Once you’ve completed your transcription, you can go back in and edit your text. InqScribe offers a video and text editor in a single window, making it easier for you to make changes to the transcription without losing your place in the video.

Beginner-Friendly Transcription with Pro Integration

InqScribe can also seamlessly integrate with popular video editing software, including DVD Studio, Premiere, YouTube, and Final Cut Pro. It also features a remarkable interface, making it ideal for beginners. Everything is easy to navigate, and InqScribe also features mouse-free transcription through keyboard hotkeys.

Although InqScribe is a handy transcription service, it’s one of the simpler AIs out there. You have to do quite a bit of manual editing, which can be inconvenient to some users.

Features

Foot pedal control and mouse-free transcription. Blogs, tutorials, and how-to guides are evident on the website. Integration with major video-editing and watching tools. Text and video editors in a single window.

7. tl;dv: A Simple Note-Taker for Zoom and Google Meet

Founded in 2020, tl;dv is an emerging AI notetaker that aims to automatically record and transcribe online meetings, thus saving time and making meetings productive. Currently, tl;dv supports only Zoom and Google Meet.

Admit the tl;dv meeting notetaker in, and it will start recording immediately. With a focus on ensuring critical points are captured and easily accessible, tl;dv offers functionalities that enable efficient meeting recaps and tracking of discussion progression across multiple meetings.

Features

tl;dv offers speaker recognition transcripts in over 25 major languages. Users can mark key moments and notify others during a call, making it easier to reference later. tl;dv uses AI to generate concise meeting summaries, ensuring you get all the essential details. Create a clip of the vital information from a meeting recording and easily share it with your team.

8. Otter: The AI Notetaker That Makes Voice Meetings Searchable

Another AI-driven note-taking app is Otter, which can easily convert voice meetings into searchable text, guaranteeing accuracy and organization. This platform is great if you need to transcribe video and audio conferences, lectures, interviews, and more.

Otter AI employs speaker diarization to identify and separate audio segments based on each speaker's voice, making it easy to attribute meeting notes to the correct person. Aside from transcription, Otter also boasts AI-generated summaries of the meeting.

Easy Meeting Summaries Across All Your Devices

If you don’t need word-for-word transcription, this can be a great way to get the gist of a meeting without getting lost in the weeds. Like Notta, Otter has a user-friendly web app and convenient mobile apps for iOS and Android devices. You can also integrate this platform with video conferencing tools such as Zoom, Google Meet, and Teams.

Features

Speaker identification for detecting who is talking at any given time. AI-based keyword identification. Fast and efficient AI-generated summaries. Uses AI to provide noise reduction for more accurate transcription.

9. Rev: The AI Notetaker With Human Backup

Rev utilizes its AI-powered platform to transcribe meeting notes with guaranteed 99% accuracy. Supporting more than 15 languages, you can rely on this AI note-taking app to record meetings and convert them into readable texts in your preferred language. This works best when there are global leaders involved.

Rev doesn’t just rely on AI, although this is an AI-powered platform. It also has human transcriptions to help avoid mistakes and ensure accuracy. This added human element sets it apart from other AI and helps guarantee the accuracy of the text being generated.

Affordable, Accurate Captions and ADA-Compliant Notes

Additionally, the service generates live captions, which are particularly useful for webinars and other live presentations. Rev is super helpful for making subtitles. You can use it to add subtitles to videos or meetings to meet ADA rules. It’s accurate and doesn’t cost too much.

The app can also add things like gestures or actions to your meeting notes, so people who missed the meeting can still understand what happened. It also adheres to ADA and FCC rules to ensure your files are safe and private.

Features

Integrations with Vimeo, YouTube, Dropbox, and Zoom. User-friendly app and intuitive website. FCC and ADA compliance. 99% accuracy. Live captions are generated for video meetings.

10. Gong: The AI Note-Taker That Understands Sales Conversations

Gong is one of those AI tools designed for sales teams like ours. I’ve used it, and here’s the deal: it doesn’t just record meetings, it understands what’s happening in your sales calls. It picks up on patterns and gives you insights that help you have better conversations with your clients. 

When you know how your customers interact, it’s easier to close deals. You can track team performance, deals, and even market trends, all in one place. The analytics and reporting tools are a lifesaver. Instead of spending hours putting together reports, Gong does it for you, which frees up your time to focus on actual selling.

Revenue Intelligence with Real-Time Insights

It integrates seamlessly with tools like Zoom and Microsoft Teams, so you don’t have to change the way you already work. Whether you need help tracking deals, managing your team, or spotting market trends, Gong’s got you covered with its revenue intelligence platform. One thing that’s different about Gong? It doesn’t just look for keywords like some other tools.

Instead, it identifies trends and gives you real-time insights that matter. You can also customize it to fit your business needs, ensuring the data you receive is accurate and useful. One of Gong’s downsides is its customized pricing. You cannot see fixed prices on its website, and the rates can be expensive for small to medium-sized businesses.

Features

Integration with Zoom for live captions and real-time transcription. Prevents transcription errors with its AI-powered speech-to-text model. 85% transcription accuracy. Sales coaching and generating customer insights. Supports global languages.

How to Choose the Right Zoom AI Notetaker for Your Needs

Start by assessing whether you're selecting a tool just for yourself or for a team. Some AI notetakers are designed for solo users, while others offer shared workspaces, task assignment, and team-based note collaboration, ideal for growing organizations or cross-functional teams.

Know Your Language Support and Transcription Accuracy

If your team operates in multiple languages or includes non-native English speakers, look for a tool that supports multilingual transcription and delivers high accuracy. Good AI should recognize different accents, speech speeds, and contextual phrases without much error.

Integration With Your Tools and Workflow

Select an AI notetaker that seamlessly integrates into your existing setup. Seamless integrations with tools like Google Calendar, Slack, Notion, or task management platforms can help streamline your workflow and reduce manual effort.

Pricing and Free Trial Availability

Budget always matters. Compare pricing tiers to see what features are included and whether the value aligns with your needs. A free trial or freemium plan is a great way to test a notetaker’s real-world performance before committing to a purchase.

Data Security and Compliance

If you're discussing sensitive topics or client information over Zoom, ensure the AI notetaker meets the relevant security standards. Look for features such as end-to-end encryption, SOC 2 compliance, or GDPR alignment, primarily if your organization operates in a regulated industry. 

The right Zoom AI notetaker should enhance your productivity without adding friction. Whether you're managing solo projects or leading a remote team, finding a tool that fits your workflow, budget, and security needs is key to long-term success.

Antispace: AI-Powered Productivity, Gamified

Antispace transforms your daily workflow with an AI-powered, gamified productivity operating system. Our platform seamlessly integrates with your essential tools, email, calendar, and notes, while our AI assistant handles everything from email management to task organization. 

We've built intelligence into every aspect of your workflow:

• Smart email responses
• Automated calendar management
• Enhanced note taking
• Streamlined task coordination

Antispace is your virtual executive assistant. It reduces context switching and automates routine tasks, letting you focus on what matters while our AI handles the rest. Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience.

Get started for free with one click today.

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How AI Notetakers Boost Productivity

It can take hours to manually transcribe, edit, format, and send meeting notes to coworkers and peers. No matter who you are or what you do, there are better ways to spend your time.

AI meeting assistants automate transcription and meeting summaries, freeing up time and energy that you can spend on valuable work. Focusing on strategic action items and tasks rather than administrative busy work improves your overall efficiency and effectiveness.

Improve Organization: Structure Notes Automatically

Everyone has their approach to taking notes. And while there’s no right way to do so, teams benefit from the consistency and standardization of a template.

AI notetakers automatically structure meeting content into clear, coherent formats that always maintain a consistent appearance, thereby avoiding confusion. They can also categorize information by topic, speaker, and action items, making notes easy to navigate and reference long after everyone signs off of Zoom.

Take Accurate Notes: Never Miss a Beat

Whether you’re interviewing job candidates or doing research and discovery for a new client, it’s hard to write fast enough and summarize all essential details by hand. Reliable and precise meeting notes are crucial for informed decisions and accurate record-keeping, especially when the stakes are high.

AI-powered tools with advanced language processing capabilities never miss a beat. They deliver accurate transcriptions of recordings, including context and distinguishing between different speakers, while generating summaries that minimize errors and maximize actionable insights.

Emphasize Knowledge Management: Safeguard Important Information

Whether you’re taking a course or participating in work meetings, knowledge is your biggest asset. It gives you a competitive edge in decision-making, strategic planning, and project management because the more you know, the more you can do.

AI note-taking apps systematically transcribe and organize valuable information that can support everything from personal note-taking to data analysis. Many systems also have automated integrations with knowledge management systems, enhancing your ability to safeguard insights and keep know-how accessible.

Align Every Team Member: Summarize Meetings for Quick Recaps

Sometimes, you need a quick post-meeting recap. Other times, you miss a huddle entirely. AI-powered notetakers generate summaries that distill lengthy meetings into easily digestible overviews, helping you quickly get up to speed. The same applies to the people you work with who can’t always attend but need to know what’s happening.

Let Our AI-based Productivity Operating System Handle Your Boring Work

Antispace transforms your daily workflow with an AI-powered, gamified productivity operating system. Our platform seamlessly integrates with your essential tools, email, calendar, and notes, while our AI assistant handles everything from email management to task organization. 

We've built intelligence into every aspect of your workflow:

• Smart email responses
• Automated calendar management
• Enhanced note taking
• Streamlined task coordination

Antispace is your virtual executive assistant. It reduces context switching and automates routine tasks, letting you focus on what matters while our AI handles the rest. Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience.

Get started for free with one click today.

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